The school admin
The account created at registration. It sees everything: Go to system and Admin Settings, and it is the only account that changes settings, buys SMS or pays the system fee.
Staff positions
Every employee is registered with a Title/Work (Teacher, Accountant, Secretary, Manager…) and teachers additionally get a Position in Staffs › Teachers List › Change Position: Head, Second Head, Academic, Assistant Academic, Librarian, Lab Technician, Discipline, Dean or Normal Teacher. The menus a staff member sees depend on this:
- Normal Teacher — Upload Results for the subjects assigned, Evaluate / Attendance / Report instructions for the classes assigned, timetable, e-learning.
- Academic / Head / Second Head — plus publishing, consolidated results, marks completeness, all classes.
- Finance / Accountant / Bursar — payments, receipts, debts, online fee payments, income & expenditure, accounting reports.
- Secretary / others — what the Access Levels assign.
Access Levels (activities → accounts)
Admin Settings › Access levels: tick an activity (e.g. Students registration) and choose the general account (e.g. Secretary). From then on every user under that account performs that activity. This is how you let a secretary register students or an accountant enter payments without giving them the admin password.
Parents
Read-only: their child's profile, results (after publishing), payments and the Lipa Ada page.